CS R4+ v6.3.0 Product Release Notes

These release notes describe the most important changes/fixes in version 6.3.0 of the CS R4 software.

NHS England & Wales - 1st April 2018 NHS fee changes

This release also includes the new regional NHS fees which take effect from 1st April 2018 as stated below.

Region

Band 1 / Urgent / Ortho Assessment

Band 2

Band 3

Regulation 11 per appliance

(30% of Band 3 rounded down to the nearest 10p)

England

£21.60

£59.10

£256.50

£76.90

Wales

£14.00

£45.00

£195.00

£58.50

NHS England & Isle of Man - Overprint and full print support for FP17PR (R7) Form

From April 1st 2018, overprinting onto or full printing of the latest FP17PR Form (R7) for NHS England & Isle of Man is now supported.

NHS England & Wales – Capture of patients preferred method of contact when printing or overprinting to a FP17PR (R7) Form

From April 1st 2018, each time a Patient Registration form is produced you will be prompted to record a preferred method of contact for the NHSBSA to contact the patient to survey their NHS dentistry experience if the patient agrees to be contacted, otherwise this can be left blank if they do not want to be contacted.

If captured this data is transmitted to the board as part of the following course of treatments FP17 or FP17O EDI claim and can be viewed from the EDI Claim window under the new tab called ‘NHS Contact’. This information will only be held for the claim it was captured for.

NHS Wales – Introduction of new Clinical dataset items for FP17 EDI Claims

From 1st April 2018, when producing an FP17 EDI claim for transmission a new tab has been added to the claim window called ‘Clinical Data’. These items are optional, but are provided so the clinician can inform the board of any additional risks to the patients’ medical health using traffic light indicators and are as follows:

Risks from Medical History
Overall Periodontal Health at the Start of Treatment
Risks from Social History
Tooth Decay Status at the Start of Treatment
Risks from Dental History
Other Dental Needs

The following dataset items are automatically populated from the patients chart however the clinician can edit these default values if needed before marking the EDI claim ‘Ready to Send’:

Amount of Decayed Deciduous Teeth
Amount of Decayed Permanent Teeth
Total Number of Teeth in the Mouth

NHS England, Wales and Isle of Man – Additional validation of patient NHS number in EDI Claims

We have added additional validation of the patients NHS Number to ensure it adheres to a 10 digit numeric format. If a patients number is found to be incorrect this number is stripped from the transmitted EDI claim to avoid processing issues, ensuring only valid formatted numbers are sent to the board.

NHS Scotland eDental – Combinations of Repair and Denture treatments result in claim rejections due to needing to transmit Proviso 28.4 Max Fee code instead of completed treatment.

Previously when completing various combinations of repair and denture treatment that claims are being rejected with an (E000802) and (E000803) error from the eDental system after further discussion with the board it was identified that the problem was being triggered by hitting the SDR Proviso 28.4’s maximum fee however still transmitting the existing treatment codes which was not then being correctly recognised by the eDental system due mismatches between the course charges and the treatment codes.

We have addressed this however we recommend attempting to resend any existing Rejected claims in your system that currently have error codes (E000802) and (E000803) recorded against them by moving back to the ‘Not Ready’ state and resubmitting again to allow CS R4+ to re-encode the claim in circumstances where the max fee code must be sent.

NHS Scotland eDental – Child courses of treatment containing only an Examination (No Charge) should produce a Registration only Claim

Child courses of treatment which only contains a 9999 SDR Code produces an empty claim which causes problems when being transmitted, after discussion with the board it has been advised that we should instead produce a Registration only claim which allows the board to receive some data for these patient in these situations.

NHS Scotland eDental – Patient charges not recalculating if exemptions change during an open Course of Treatment

An issue was recently identified where if a patient’s exemption changes while a course of treatment was still open the patient charge was not being recalculated, this could result in the patient being mischarged in some situations. We have now fixed this so the charge is correctly recalculated when a change of exemption is detected.

Middle East – New VAT Charging Mechanism for Treatment and Sundries

We have implemented a new VAT mechanism for the Middle East that allows users to specify Treatment and Sundry Items that should include a VAT Charge this is set on the Sundry Maintenance window for Sundry Items and through the Clinical Administration Tool for Treatment Codes, the charge is currently set to 5% as the ‘Standard Rate’ value, but can be changed when necessary.

When used the VAT will show as a separate item worded as ‘VAT for Item xxxxx’ in the patients financials, if a treatment is cancelled or uncompleted or a sundry is cancelled then its associated VAT item will automatically be cancelled however you can independently cancel the VAT on its own if required.

Middle East – Financial Reports updated to include VAT charge support

We have also updated the following reports to also show the addition or cancellation of VAT against Treatment and Sundries:

Treatment Value Report
General Financial Report
Sundry Sales Report
All Payment Allocation Reports
Turnover Report
Patient Invoice

ePAF Address Search License extended for the 2018 to 2019 period

Online Address Search licensing has now been extended to 30th June 2019 from this release.