Running the Roll and Generating Statements

Generating and Printing Statements

To print account statements, on the main menu select Reports > Financial > Statements. The Statements menu is displayed.

The following options are available:

• Statement Exception Report

• Generate Statements

• Print/View Statements

• Individual Statements

Generating Statements

To generate statement information:

1. On the main menu, select Reports > Financial > Statements > Generate Statements. The Statement Generation window is displayed.

2. In the Location section, select an option. If you select Single Location, use the drop-down list to select the location from the list.

3. In the Office (mailing address) section, select the mailing address you want to print on the statements.

4. In the Format section, select the appropriate format:

5. Due As Of Format—Statements are printed before accounts are rolled and include the next month’s contract charges.

6. Bill Date field—Type the month and year for the statements. This should be the next month that the Monthly Roll posts contract charges. Select the All Dates option to print statements for all due dates, or select Due Day(s) and type dates in the from: and to: fields for a range of due dates.

7. Aging Format—Statements are printed after accounts have been rolled.

5. In the Age of Accounts to Print section, select from the following options:

6. All Accounts—All accounts regardless of the balance.

7. All Non-Zero—Accounts with a positive or a credit total balance.

8. All Non-Zero Due Now—Accounts with a positive or a credit current balance. In the Minimum Amount field, enter the account balance that you want to receive statements.

9. All Credit Balance—All accounts with a credit total balance. In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

10. All Positive Due Now—All accounts with a positive current balance. In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

11. All Positive Total Balance—All accounts with a positive total balance. In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

12. All 30+ Day Balance—All accounts with a positive 30+ day balance (including 60, 90+ day). In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

13. All 60+ Day Balance—All accounts with a positive 60+ day balance (including 90+ day). In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

14. All 90+ Day Balance—All accounts with a positive 90+ day balance. In the Minimum Amount field, enter the minimum account balance that you want to receive statements.

15. Accounts with Ledger activity—All accounts with ledger activity receive statements. Select the Include Insurance lines when determining ledger activity option to include insurance activity when determining whether the account receives a statement.

16. Include Insurance balances when calculating age of account—Select this option to include the insurance balance when calculating the balance to determine whether the account receives a statement.

6. In the Messages section, select the language and the type of message: Mandatory, Dunning, General, or Individual Responsible Party.

To enter a message, click the button to the right of the appropriate message line. The corresponding message window is displayed.

Type your message and click Add, or click Change to edit an existing message. You can also click Remove to delete a message. Click Close to save the message.

7. In the Ledger Detail to Include section, select from the following:

8. Since Last Statement

9. Since Specific Date

8. In the Statements Generated section, choose whether you would like to generate statements Per Responsible Party or Per Patient.

9. Click OK. The Selected Statement Options window is displayed.

10. Review the options and click OK to begin generating statements. If some of the information is incorrect, click Reset or Cancel.

11. After the software generates statements, if you want to print the Post-Generation Summary report, click Yes.

Tip:  After generating and printing the batch, print the exception/error list, make any corrections to those accounts, and generate individual statements for responsible parties who did not receive a statement from the initial batch generation.

Related Topics

Running the Financial Roll

Printing/Viewing Statements

Working with Generated Statements

Generating an Individual Statement

Correcting Errors After Generating Statements

Skill Sharpeners