Performing Financial Functions > Using the Financial Functions -- Adjustments Window

Transferring Balances

The transfer adjustment is used to transfer balances between responsible party, insurance, or patient accounts. More...

To make a transfer adjustment:

1. Select the Transfer option button in the Financial Functions — Adjustments window. The balances available for transfer are displayed in the center of the Financial Functions — Adjustments window.

2. In the Type of Transfer box, select the transfer type.

3. If you select the Responsible to Responsible transfer, a Browse button is displayed that enables you to select another responsible party to whom you can transfer money. Generally, you transfer money only between responsible parties connected to the same patient. (The responsible party is listed in the To Responsible field). Use the Browse button in the unlikely event that you need to transfer money to a non-related responsible party. Be sure to add adequate comments to the ledger, explaining the transfer.

3. In the Transfer Amt field, enter the amount of the transfer, and the software calculates the effect on the account balances and aging. If the total balance is greater than the current balance (indicating contract balances that have not yet rolled), the software by default applies the transfer amount to the total balance only. More...

   If you need to transfer a portion of the current balance, use the Transfer Adjustment aging grid to indicate how much of the current balance needs to be transferred.

   You can also use the Transfer Adjustment aging grid to indicate the age of the transferred amount. This is helpful when transferring money from insurance to the responsible party or to another insurance. You can, for example, transfer a 60-day-old balance from one insurance to another and indicate that it is a 60-day balance by using the Transfer Adjustment aging grid. Enter the transferred amount on the 61 to 90 Days line of the New section of the Transfer To portion of the grid.

4. After you have entered the transfer amount and adjusted the aging, review the default comment displayed in the Comment section. Add your own comment at the end, or select and replace the comment.

5. Click the Post Transactions button to update the selected accounts.

Related Topics

Using the Financial Functions -- Adjustments Window

Making a Charge Adjustment

Making a Payment Adjustment

Making a Contract/Plan Adjustment

Making a Refund/Overpayment Adjustment

Making a Late Charge Adjustment

Making an Aging Adjustment

Making a Discount Adjustment

Making a Write-Off Adjustment

Making a Location Change Adjustment

Making a Balance Adjustment