Using the OrthoTrac Timeclock Module

The OrthoTrac timeclock module is an electronic version of a manual timeclock and enables staff members to clock in and out to record their hours.

The timeclock module is an additional module of OrthoTrac. If you did not purchase timeclock, this module is not enabled.

If you purchased the fingerprint scanner, you can require a staff member to scan his fingerprint before he can change his timeclock status. See Using the Fingerprint Scanner to Change Timeclock Status for more information.

The system clocks should be correct on each workstation when using the timeclock module.

To access the timeclock module from the main menu, click the Timeclock icon or select Functions > Timeclock from the menu bar. The Timeclock window is displayed.

The Timeclock window contains the following sections:

Status buttons

The buttons across the top of the Timeclock window represent the pre-set In and Out statuses available to staff members. These pre-set statuses include: Available, Business Errand, Gone for the Day, Out to Lunch, Personal Errand, Sick, and Vacation.

Use the Other (In) and Other (Out) buttons to clock in and out using customized status categories your office creates in the Timeclock Maintenance window. See Setting Up the Timeclock for more information.
Staff List

In the center of the Timeclock window, below the status buttons, is a list of all active doctors and staff members who are set up in Staff Maintenance.
Timeclock function buttons
To the left of the Staff List window are four buttons that access additional timeclock functions. These buttons include: Time Card, Reports, View Errors, and Change Staff.
- The Time Card button is the only active button for all staff members. The other buttons are reserved for the use of the Timeclock Administrator. See Managing the OrthoTrac Timeclock Module for more information.