Configuring OrthoTrac

Setting Up the Timeclock

The Timeclock Maintenance window enables you to assign a timeclock administrator and add timeclock statuses for use with the Timeclock module, an additional module of OrthoTrac.

• The Timeclock Maintenance function should not be accessible to all staff members. See Setting Up Security for a description of how to restrict access to this feature.

To set up Timeclock information:

1. Click Maintenance/Set-up and select Timeclock Maintenance, or select Functions > Maintenance/Set-up > Timeclock Maintenance from the menu bar.

2. In the Timeclock Options section, select from the available options.

   • Timeclock Administrator — Use the drop-down list to select a Timeclock Administrator from the employees in your office. This person must have security access to the Timeclock Maintenance function.

   • Show List of Timeclock Errors — Select this option to have the software display a list of employees’ clock-in or clock-out errors to the Timeclock Administrator when he clocks in and prompt him to correct the errors at that time.

   • Require Fingerprint Validation — Select this option to enable mandatory fingerprint validation when changing timeclock status.

   • If your office is using timeclock fingerprint validation, you must use the fingerprint scanner to change your timeclock status.

   • Default Hours per Day — Type the number of hours each staff member works per day. The default is 8 hours.

   • Default Hours per Week — Type the number of hours each staff member works per week. The default is 40 hours.

3. In the Status List selection window, select each of the preset statuses and review the details (Include in Payroll Hours, Return Date Required, and so on) associated with them to verify that the statuses are appropriate for your office. ExampleIn your office, the Vacation status might not be included in payroll hours or could require a return date.

4. If you need to change a status, select the status and click Change. The Timeclock Maintenance — Add Status window is displayed.

Related Topics

Adding a Timeclock Status

Changing a Timeclock Status

Deleting a Timeclock Status