Performing Auxiliary Functions > Managing the OrthoTrac Timeclock Module

Using the Time Card Button

Clicking the Time Card button or double-clicking a staff member name opens the Time Card window, which enables a staff member to view the number of hours they have worked for the current week or in the past, and also print a copy of the time card. The timeclock administrator can view timeclock errors and adjust timeclock errors from the Timeclock window.

To view the time card for an individual staff member:

Select the name of the staff member in the Timeclock window and click Time Card. The Time Card window is displayed.

The time card for the current week displays Monday through Friday by default. To view Sunday or Saturday, use the scroll bar at the top and move it left or right, or click the left or right arrow. The card displays the name of the staff member, current status, total hours worked for the current week, and the number of overtime hours.

• Set the number of hours for staff members in the Staff Maintenance window for each staff member. See Adding Staff Members.

Each day displays the time the staff member clocked in and clocked out, plus the letter of the selected status.

TIP:To view the full status name, click on the status letter.

Below the list of clock-in and clock-out times is the total number of hours worked for that day.

Four buttons are available at the bottom of the Time Card window:

• Adjust

  Enables you to correct time card entries for a staff member.

  If an error exists, it is displayed in red. Click Adjust, and the time card is in adjustment mode. The only options available in adjustment mode are OK and Cancel. Double-click the time or status code to be adjusted and type your correction. Click OK to exit and save the changes or click Cancel to close the window without saving.

  • You must enter the status code using uppercase letters.

• History

  Enables you to display the previous hours worked for an employee. After clicking this button, a calendar is displayed.

  • You can also display the calendar by clicking on either date on the Weekly Time Report line at the top of the Time Card window.

  You can use several methods to select a week to view hours worked:

  • Click the arrows next to the current month, select the week, and click OK to view hours worked for the previous months or future months.

  • Double-click on a specific week for which you want to view hours worked.

  • Click on the month or year at the top of the calendar to select a new month or year.

  The week you selected is displayed in the Time Card window, enabling you to adjust the hours, if necessary.

• Print

  Prints the time card you are viewing. After clicking the button, select a printer and click OK in the Print Setup window. The time card prints exactly as it appears on the screen.

• Close

  Returns you to the Timeclock window and saves any changes to the time card.

Related Topics

Managing the OrthoTrac Timeclock Module

Using the Reports Button

Using the View Errors Button

Using the Change Staff Button