Several enhancements have been made to the Time Card function:
A Time Card Preferences option has been added to the System Settings menu (System > Change System Settings > Time Card > Time Card Preferences) and opens the Time Card Preferences window. This window enables you to specify pay frequency; select how hours worked are displayed; and track lunch, unpaid time, and overtime.
See Setting Time Card Preferences for more information.
If you have Profile Administrator security rights, you can now specify the default pay frequency for all employees (weekly, twice a month, monthly, and so on). A Pay Frequency field has been added to the Employee window and the Rights by User window, and you can include pay frequency information on the Time Card report as well.
When Track Lunch is selected in the Tracking Options section of the Time Card Preferences window (System > Change System Settings > Time Card > Time Card Preferences), an Out for Lunch button is added to the SoftDent Clock Out window. Click the button to record the time you are out to lunch.
When you are ready to clock in again, the SoftDent Clock In window contains a Return From Lunch button. Click the button to clock back in.
See Clocking In and Out for more information.
A Customize Time Card Types option has been added to the System Settings menu (System > Change System Settings > Time Card > Customize Time Card Types) and opens the Time Card Types window. This window enables you to customize the types that you assign to an employee's time. In past versions of the software, the types were limited to Regular, Vacation, Holiday, and Sick. Now you can create any type you need, such as Training (Paid), Errand (Unpaid), and so on. The types you create display in the Time Card report as well.
See Customizing Time Card Types for more information.
Two fields have been added to the Employee window (List > Employees > Double-click an employee):
Pay Frequency: The drop-down list contains the following options:
Default (xxxxxxx)—The default for any existing and newly added employees. This is the value selected in the Time Card Preferences window.
Weekly
Every Two Weeks
Twice a Month
Monthly
Status: The drop-down list contains the following overtime status options: Exempt, Non Exempt.
See Editing Employee Information for more details.
Two fields have been added to the Rights by User window (System > Change System Settings > System Security > Rights By User):
Pay Frequency: The drop-down list contains the following options:
Default (xxxxxxx)—The default for any existing and newly added employees. This is the value selected in the Time Card Preferences window.
Weekly
Every Two Weeks
Twice a Month
Monthly
Status: The drop-down list contains the following overtime status options: Exempt, Non Exempt.
See Adding Users for more information.
The following changes have been made to the Time Card window (List > Employees > Select an employee > Time Card):
Clicking the drop-down arrow in the Type field now displays the Time Card Types window, where you can select default and customized time card types.
Start Date/End Date fields will now display when adding a time card entry, enabling you to add time card entries for all dates for which the office is open within that range.
A Total Hours field has been added, so an employee does not have to calculate the Clock In and Clock Out times when adding a time card entry for a full day.
See Adding and Editing Time Card Entries for more information.
The Total Hours Worked column in the Time Card List window (List > Employees > Time Card) is now formatted based on the options selected in the Time Card Preferences window. Options include: Show Time Worked as a decimal, Show Time Worked as Hours/Mins, and Show Time Worked in both formats.
The Time Card report now summarizes the type of hours worked (holiday, sick, regular, vacation) for each employee listed on the report.
You can now run the report by pay frequency and by start and end dates.
The Time Card report totals an employee's time according to the options you have selected in the Tracking Options section of the Time Card Preferences window. The report can include:
Totals by type
Total paid hours and total unpaid hours
Total paid hours and total overtime hours
You can also export the report to Excel in the form of both raw data and formatted data.
See Generating the Time Card Report for more information.