Generating Electronic Statements

To generate electronic statements, you must use eServices. Contact your sales rep for more information.

To preview electronic statements:

  1. Select Reports > Accounting > Statements > Electronic > Electronic Batch Preview. The Electronic Statements window is displayed.

  1. Use the Electronic Statements window to identify which statements are to be sent:

Note:  The maximum number of detailed transactions on a page is 25.

  1. Click OK. The Electronic Statements List window is displayed.

  1. Select from these options:

  2. To sort the list by account name, account balance, or amount dueTo sort the list by account name, account balance, or amount due...click the column label.

  3. To enter a new address, select the appropriate accountTo enter a new address, select the appropriate account...click Edit Acct, and make the appropriate changes.

  4. To remove a statement from the list of statements to be sent to the clearinghouseTo remove a statement from the list of statements to be sent to the clearinghouse...deselect it.

  5. To add an individual note to a statementTo add an individual note to a statement...select the account and type the note in the Personalized Statement Note for Selected Account field.

  1. To view or edit account information, select the account and click Edit Acct. The Account window is displayed. Edit the record and click OK.

  2. Select an option:

  1. Click Send. The Output Options - Electronic Batch Summary window is displayed.

  2. Select the output option for the Statement Summary report and click OK.  The Electronic Batch Summary report is printed, and a message is displayed.  Click Yes.

The statements are sent to a batch file for transmission. If you click Cancel before the process is complete, the batch file is not created.

In addition to creating the electronic statements, these reports are generated:

  1. Electronic Statements—Provides a list of the accounts that will receive electronic billing statements, plus balance information for each account.

  2. Statement Run Summary—Provides the following information:

  1. Budget Plan Statements—Provides a list of the accounts that will receive budget plan statements. Also provides the following information:

 

Related Topics

Setting Preferences

Generating Paper Statements

Transmitting Electronic Statements

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