Generating Statements

Generating Electronic Statements

To generate electronic statements, you must use eServices. Contact your sales rep for more information.

To preview electronic statements:

1. Select Reports > Accounting > Statements > Electronic > Electronic Batch Preview. The Electronic Statements window is displayed.

2. Use the Electronic Statements window to identify which statements are to be sent:

• In the Account Search sectionIn the Account Search section...select the starting and ending names to include in the report using the drop-down lists in the Start and End fields.

• In the User Code sectionIn the User Code section...type codes to include in the Only include Accounts with field. Type codes to exclude in the Exclude accounts with field.

• In the Transaction Detail Setup sectionIn the Transaction Detail Setup section...type the number of days for which you want transactions itemized on the statement. Since you are charged for each page in a statement, you might want to select the Not to exceed option, and type 1 in the corresponding field.

• In the Send for amount due greater than or equal to _ dollars fieldIn the Send for amount due greater than or equal to _ dollars field...type the minimum amount for which a statement will be generated.

• In the Statement Message fieldIn the Statement Message field...type a message you want to display on all statements.

Note:  The maximum number of detailed transactions on a page is 25.

3. Click OK. The Electronic Statements List window is displayed.

4. Select from these options:

5. To sort the list by account name, account balance, or amount dueTo sort the list by account name, account balance, or amount due...click the column label.

6. To enter a new address, select the appropriate accountTo enter a new address, select the appropriate account...click Edit Acct, and make the appropriate changes.

7. To remove a statement from the list of statements to be sent to the clearinghouseTo remove a statement from the list of statements to be sent to the clearinghouse...deselect it.

8. To add an individual note to a statementTo add an individual note to a statement...select the account and type the note in the Personalized Statement Note for Selected Account field.

5. To view or edit account information, select the account and click Edit Acct. The Account window is displayed. Edit the record and click OK.

6. Select an option:

• To preview a specific statementTo preview a specific statement...select the account and click Preview.

• To preview all statementsTo preview all statements...click Preview All.

7. Click Send. The Output Options - Electronic Batch Summary window is displayed.

8. Select the output option for the Statement Summary report and click OK.  The Electronic Batch Summary report is printed, and a message is displayed.  Click Yes.

The statements are sent to a batch file for transmission. If you click Cancel before the process is complete, the batch file is not created.

In addition to creating the electronic statements, these reports are generated:

5. Electronic Statements—Provides a list of the accounts that will receive electronic billing statements, plus balance information for each account.

6. Statement Run Summary—Provides the following information:

• Total statements sent

• Total balances billed

• Outstanding insurance

• Amount due

5. Budget Plan Statements—Provides a list of the accounts that will receive budget plan statements. Also provides the following information:

• Annual percentage rate

• Budget plan balance

• Minimum payment

 

Related Topics

Setting Preferences

Generating Paper Statements

Transmitting Electronic Statements

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