Using the OrthoTrac Communications Module
You can customize an existing questionnaire to suit the needs of your practice by adding your own questions. When you add a question, you have several options in terms of the type of answer the question can have. Following is a description of the available answer types:
Multiple AnswerMultiple Answer
A multiple-answer question gives you several options and enables you to choose one or more answers.
Single Answer questions are questions with multiple answers, such as A, B, C, or D. However, only one option can be selected. If you attempt to enter a Single Answer question with only one answer option, OrthoTrac converts the question type to an Answer Prompt question.
An answer prompt question prompts you to enter a short, quantified answer.
A tooth chart question enables you to answer a question about specific teeth by clicking on the corresponding teeth on the chart. To open the chart, click <<Tooth Chart>>.
Seven different tooth charts are available: Deciduous Teeth, Permanent Teeth, Perm/Decid. Teeth, Perm/Dec Comb w/o Title, Tooth Profile 8’s, Tooth Profile 32, and Tooth Profile.
A narrative question enables you to enter a narrative description. A narrative question can include up to five pre-coded narratives.
A header question type is used only on the questionnaire to subdivide the questions into groups. The header prints in the questionnaire summary report but not in the actual letter. Example headers are: Dental Analysis, Chief Concerns, Clinical Findings, TMJ Evaluation, Recommendations. Place headers in the Header category for easy reference.
A procedure question enables you to list the procedures performed during the appointment. When you click or press Tab in the question box, the Procedures window is displayed, enabling you to select from the list of procedures. You can configure the procedures to display on the questionnaire on the same line or in a list.
A patient field question supplies patient information and is automatically populated when the information exists in the patient chart. If the information does not exist or is incorrect, you can type the answer in the questionnaire, and the information is updated in the patient chart. Note that the Status field cannot be changed in the questionnaire.
Dated NarrativesDated Narratives
A dated narrative question enables you to enter a narrative description, which the software dates.
To add a new question to an existing questionnaire:
Click the Word Processing button from the main menu. The Word Processing menu is displayed. Select Communications Setup.
OR
Select Functions > Word Processing > Communications Setup from the menu bar.
The Select Questionnaire window is displayed.
Select the questionnaire type and click Change. The Setup Questionnaire window is displayed.
Click Add. The Select Questions window is displayed.
Click Add. The Add Question window is displayed.
In the Question field, type the question text.
In the Type field, select the question type from the drop-down list.
In the Category field, select the category type from the drop-down list.
To add a new category, click the arrow button and select <Add Category> from the drop-down list.
Click OK.
Communications Module -- Terminology and Concepts
Changing an Existing Questionnaire
Deleting an Existing Questionnaire
Assigning Letters to a Questionnaire