Using the OrthoTrac Communications Module
After you have set up your questionnaire and have the questionnaire printout in hand, you are ready to assign letters to your questionnaire.
To assign letters to a questionnaire:
Click the Word Processing button from the main menu. The Word Processing menu is displayed. Select Communications Setup.
OR
Select Functions > Word Processing > Communications Setup from the menu bar.
The Select Questionnaire window is displayed.
Select the questionnaire type and click Change. The Setup Questionnaire window is displayed.
In the Associated Letters section, click Add. The Select Letter window is displayed.
In the Letters section, select the letter you want to assign to the questionnaire.
In the Letter Text section, indicate which letter text should print in the letter — Patient, Doctor, or Other.
Click OK to select an existing letter. The letter is added to the Associated Letters section.
OR
Click Add to add a new letter. The Add Letter window is displayed. See Adding a Letter for more information.
In the body of the letter, click the OrthoTrac merge field buttons to insert questionnaire responses into the letter. Select the Response to Questionnaire button to display the Communications Questionnaire Responses window, which enables you to insert a block of questionnaire responses into the letter.
In the Start with Question # field, type the first question number you want to display in the letter. In the End with Question # field, type the number of the last question you want to display in the letter. Click OK.
To set up the headers, type the header from your questionnaire printout directly into the letter. (It is suggested that you change the header font so that the header text is larger than the questionnaire text.)