Printing Letters with E-Mail Addresses

OrthoTrac gives you two options when sending letters via e-mail:

Use Associated E-mail addresses

If the addressee has an individual e-mail address set up in the system, you can send the letter as e-mail by selecting Print Letters and selecting the Use Associated E-mail addresses option. If you are printing several letters, and some of the recipients do not have e-mail addresses set up in the system, those letters print on your printer.
E-Mail Letter(s)

If you have several letters to be e-mailed to the same e-mail address, select E-Mail Letter(s) and use the drop-down list to select an e-mail address.

To send letters as e-mail:

From the main menu, click the Word Processing button. The Word Processing menu is displayed.
Select Post and Print Letters. The Post and Print Letters window is displayed.
Select the letter(s) you want to print and click Print Letter. The Print Options window is displayed.

Type the first few characters of the letter name in the Find Letter: field and click Search. When the letter is selected, click Print Letter. The Print Options window is displayed.

Select an option.
- Click Print Letter(s), select the Use Associated E-mail addresses option, and click OK. The Set E-Mail Message window is displayed. Type the message you want to appear in the body of your email and click OK.
- To print all selected letters to a single e-mail address, select E-mail Letter(s). Select the e-mail address from the list or add a new e-mail address and click OK.