Performing End-of-Month Procedures

Review the activities to determine the best end-of-month procedures for your needs. It is recommended that you perform these tasks at the beginning of the day or at the end of the day to avoid splitting one day between two fiscal periods.

The following is an example of an end-of-month checklist:

• Process budget plans, if applicable.

• Budget plan processing must be run prior to printing the reports and statements.

• Print or electronically submit patient statements

• Print the Practice Summary report

• Print the Production report

• Print the Service Office Detail report

• Print the Adjustment Analysis report

• Print the Capitation report

• Print the Aged Receivables report

• Print the Credit Balance report

• Print the Transaction Summary report

• Print the Unapplied Payment/Adjustment report

• Print the Monthly Adjusted Receipts report

• Print a Statement Reconciliation report

• Print the refund checks

• Perform a system or data backup using your monthly backup media

• This should be done only if you have restricted modifications to transaction balances and deletions of transactions based on a specified close date.