Setting Up Accounts > Understanding User Codes

Using Finance Charge User Codes

Use finance charge user codes in the Account window to override finance charge default system settings. When you enter a finance charge code (F3, F6, F9), the default finance charge settings entered in the Billing Statement Setup window are overridden.

Example:Your system settings dictate all accounts that are 90 or more days overdue are charged a 2% monthly finance charge. Mr. Smith, however, has always been late with his payment, so you type F3 in the User Codes field in the Account window to charge Mr. Smith the 2% monthly finance charge after his account is overdue only 30 days.

• Check state regulations for finance charge guidelines.

• Assign a finance charge percentage in the Billing Statement Settings window before applying finance charges to an overdue account.

The finance user codes are:

• F3:Finance charges are based on an outstanding balance that is greater than 30 days old.

• F6:Finance charges based on an outstanding balance that is greater than 60 days old.

• F9:Finance charges based on an outstanding balance that is greater than 90 days old.

User codes:

• Can be entered in any combination

• Must be entered as an unbroken string—no spaces or commas

Enter finance charge user codes as characters; do not use the function keys.

Example:F6MX

To view a printable job aid that lists the default finance charge and account codes, and gives you a place to record user-defined codes for your practice, see Account User Codes.  

Related Topics

Using Account User Codes