Cross Settlement Reports

The Cross Settlement report enables offices to pay employees based on collections. As a general policy, you should generate the Cross Settlement report as often as employees are paid, for employees who are paid based on collections. However, you can generate this report at any time, for any period of time.

PracticeWorks uses balance forward accounting. Each transaction that reduces an account’s balance, such as a payment or discount, is applied to the oldest transaction on the account that has not yet been paid off. There are no exceptions to this "first in, first out" rule.

PracticeWorks calculates the Cross Settlement report using the following sequence:

The software checks every responsible party in the system, one by one, for any transactions occurring during the specified date range. The transaction must have either decreased a positive balance, or increased a negative balance, to be included in the report.
For every transaction flagged, the software checks to see if the A/R owner on the transaction (usually a payment) is different from the producer for the treatment to which the transaction applies (usually a dental procedure).
For each instance in which the A/R owner and producer are different, the software calculates the amount to cross settle, determines from whom and to whom the settlement applies, and adds this information to the report.
And at the end of the report, gross results are listed, along with the net results of how much is owed to each producer.

To generate a Cross Settlement report:

Select File > Print > Accounts Receivables > Multi-doctor cross settlement to access the menu options.
Select one of the following:

- Actual cross settlementActual cross settlement
  
  Sample Report
  
  Printed at the end of a pay period to show collection totals for providers who are compensated based on collection amounts.
  
  This report displays payments and adjustments for the date range, and shows which procedures are being paid off.
  
  Included are totals for how much the practice owes each provider based on collection totals.
- Pending cross settlementPending cross settlement
  
  Sample Report
  
  Printed when a practice that compensates producers based on collection amounts wants to see how much unpaid production was generated by each producer.
  
  This report displays all unpaid procedures by patient, and shows which provider completed the treatment. The total uncollected dollar amount for each producer is displayed.

The appropriate window is displayed.

Enter your criteria, and click OK.