Performing Financial Functions > Setting Up Contracts and Payment Plans
A monthly fee is a charge that is applied to the account each month with no contract. Example
To set up a monthly fee:
Click the Financial Functions button in the patient chart. The Financial Functions — Charges and Payments window is displayed.
Click the Contracts and Payment Plans button. The Financial Functions — Contracts and Payment Plans window is displayed.
In the Description field, type a description for the monthly fee. Press Tab. The Contract Total field is selected. Leave this field blank and press Tab.
The Visit Charge option button is selected. Use the mouse or down arrow on the keyboard to select the Monthly Fee option button. The right side of the Financial Functions — Contracts and Payment Plans window changes to enable you to set up the monthly fee.
Press Tab to move the cursor to the Payment Amount field, and type the amount of the monthly payment. Press Tab.
In the Num. of Payments field, type the number of payments. Press Tab.
In the Maximum Amount field, the software calculates the maximum amount this patient will be charged, based on the number of payments.
You must specify either a number of payments OR a maximum amount when entering a Monthly Fee contract.
In the Start Date field, the default date for a multi-due-date system is one month from the current date, but this date can be changed to tomorrow’s date, if necessary. In a single-due-date system, the date defaults to the roll date for the next month.
Click the Post Transactions button. The software prompts you to enter a start date if you have not entered a start date previously. Click Yes and type the start date in the field.
If a start date is present but you do not have an estimated completion date, click Yes when prompted and type the estimated completion date in the field.
For more information, see Hints and Tips for Working with Monthly Fees.