Setting Up Contracts and Payment Plans

The Contracts and Payment Plans function enables you to enter and maintain contracts and payment arrangements. Four payment arrangement types are available:

The process for setting up any of the payment arrangement types begins in the Financial Functions — Contracts and Payment Plans window. More...

The top portion of the Financial Functions — Contracts and Payment Plans window contains basic patient information and includes Start Date and Est Comp fields. Change the dates in these fields by entering the new date directly into the field or by clicking on the Calendar icon and selecting the date from a calendar.

The left side of the window displays the contract description, total contract amount, and the portion allocated to each responsible party and insurance carrier. Below the responsible party grid are fields for the statement code, late charge amount, risk code, and discount for the responsible party or insurance carrier selected. Below these fields is a selection box that displays the contract type for the selected responsible party or insurance carrier.

The right side of the input area contains the payment arrangement details for the selected responsible party or insurance carrier. This portion of the screen changes, depending on the type of payment arrangements.

The payment arrangement details for a contract include the contract amount, initial fee amount, remaining balance (or amount financed), payment amount, number of payments, initial fee due date, and contract start date. The Contract Type selection box enables you to indicate if payments should be made on a monthly, quarterly, semi-annual, or annual basis. A payment grid displays all contract charges and enables you to vary the amount of charges in the case of a split down payment, balloon payment, or variable payment contract.

After a contract has become Active, you can change only the number and amount of uncharged contract payments. A Pending contract can be changed in any way or deleted.

In the Financial Functions — Contracts and Payment Plans window, A or P is displayed to the left of the responsible party grid.
When a responsible party or insurance carrier is selected in the grid, the contract status (Active or Pending) is displayed at the top of the contract input display.

If you are working in another financial window, click the Contracts and Payment Plans button. The Financial Functions — Contracts and Payment Plans window is displayed.