Setting Up Patient Tables and Codes > Setting Up Financial Codes
Payment/adjustment codes determine the type of payment or adjustment you are posting and provide the means to track each type. For example, you can use these codes to determine how much money was received from patient payments versus insurance payments over a specified period, or how much money was adjusted due to professional courtesies versus insurance write-offs.
To add a payment/adjustment code:
Select Tables > Payment/Adjustment Codes. The Payment/Adjustment Code Search window is displayed.
Click New. The Payment/Adjustment Code Data Entry window is displayed.
Type a unique code number and description in the Code and Description fields.
Select the type of code by choosing either Payment or Adjustment. If you select Adjustment, you do not select a payment type.
Select Patient or Insurance as the source.
Select Credit or Debit.
Select Active to enable the code to be selected when making an adjustment.
If applicable, select the Refund checkbox.
If you selected Payment in Step 4, select the type of payment from the Default Payment Type drop-down list. If you select Credit Card from the Default Payment Type drop-down list, select a default credit card from the Default Credit Card drop-down list.
Click Ok.
Use the Payment/Adjustment Codes Search window (Tables > Payment/Adjustment Codes) to select a code to edit or delete. Use the search feature, or click Display All to locate the code.
You can make a code Inactive by de-selecting the Active checkbox.
An Inactive code cannot be selected to make an adjustment, but it still appears any place it was previously used. Inactive codes can be reactivated.
When you edit or delete a code, you are prompted to confirm the action.