Using the Patient Chart > Using and Printing Chart Labels > Creating Custom Chart Labels

Roll-Type Label Printers Using Microsoft Word  97 or Microsoft Word  2000

To create chart labels for roll-type label printers using Microsoft Word 97 or Microsoft Word 2000:

1. Select Letters > Mail Merge Document Maintenance. The Mail Merge Document Search window is displayed.

2. Click New. The Mail Merge Document Wizard is displayed.

3. Click Next. The second window of the Mail Merge Document Wizard is displayed.

4. Type the file name to use.

5. Click Next. The third window of the Mail Merge Document Wizard is displayed.

6. Click Finish. Microsoft Word opens, and a new mail merge document is created.

7. Press Ctrl+A to select the default text, and then press Delete to delete the selected text.

8. Select File > Page Setup in Microsoft Word. The Page Setup window is displayed.

9. On the Margins tab, add the following information:

• In the Top field, type .1.

• In the Left field, type .17.

• In the Bottom field, type .1.

• In the Right field, type .1.

10. Click the Paper Size tab, and add the following information:

• In the Paper size field, select Custom size from the drop-down list.

• In the Width field, type 3.5.

• In the Height field, type 1.1.

• In the Orientation section, select Landscape.

11. Click Ok. A message window is displayed, stating that the margin settings are outside the printable area of the page. Click Ignore.

12. Create the first label by inserting the appropriate merge fields. Follow these steps:

• Click Insert Merge Field. A list of merge fields is displayed.

• Select a merge field. The field is added to the label, and the list of merge fields is closed.

• Click Insert Merge Field and select the next field from the list. Repeat for all merge fields on this label.

• In your label document, enter spaces between merge fields as necessary.

13. Insert a page break to create an additional label. Repeat for each label you want to set up.

14. Click Save, and close your label document.

15. To leave Microsoft Word running in the background, use Alt+Tab or the Windows taskbar to switch to WinOMS, or Exit Microsoft Word.

16. Click Ok on the Mail Merge Document Options window.