Posting Batch Payments

To enter batch payments:

  1. On the WinOMS toolbar, click Batch Pay. The Batch Payment window is displayed.

  2. The Payment Information tab is displayed. In the Source section, type the carrier identification number or carrier name, and click Search to search for the carrier.

  1. In the Reimbursement Codes section, do one of the following:

  1. If applicable, you can also do one of the following:

  1. In the Payment Information section, enter the payment amount. If necessary, select a different payment method from the drop-down list in the Method field.

  2. Enter the check date. If necessary, edit the Transaction date.

  3. Enter the check number and bank identification number.

  4. In the Comments field, type any comments.

  1. Click the Payment Distribution tab.

  2. Select a patient by doing one of the following:

  1. In the Apply Type section, select an option.

  2. In the Amount to Apply to Pat: field, enter the amount to apply to the selected patient.

  3. Select a claim from the claims list in the middle of the window. Charges for the selected claim are displayed in the charges list in the lower section of the window.

  1. In the Pay Amt field in the charges list, enter the reimbursement amount for each charge.

  2. If applicable, enter adjustment amounts or disallow amounts for each charge in the Adj Amt and Disallow Amt fields in the charges list.

  3. After adjusting each charge for the selected claim, click Distribute. The payments are distributed.

Repeat steps 13 through 16 to distribute payments to additional claims for the selected patient.

  1. Click Apply. A message is displayed, indicating the number of charges applied. Click OK.

  2. Continue distributing payments for additional claims and patients to completely distribute the payments on the Explanation of Benefits (EOB) from this carrier.

  3. Click the Distribution Review tab.

  4. Review the information and compare all amounts to the information on the EOB. To remove a charge, select the charge and click Remove.

  1. To print this information, click Print.

  2. To post the payments and close the Batch Payment window, click Exit, or to post payments from another check or carrier, click Next Check.