Getting Started > Employee Database and Time Card > Using Time Card

Generating the Time Card Report

Generate the Time Card report to produce a list of Time Card entries for each employee. You can run the report by pay frequency and by start and end dates. The report also includes a summary of the type of hours worked (holiday, sick, vacation, and so on) for each employee listed on the report.

• The Time Card report can also include totals for unpaid hours and overtime hours if the Track Unpaid Time option and a track overtime option are selected in the Time Card Preferences window. See Setting Time Card Preferences for more information.

• Before generating the audit trail, see Setting Employee and Time Card Security and Login Overrides.

Sample Report

To generate the Time Card report:

1. Select Reports > Accounting > Time Card. The Output Options window is displayed.

2. Select an option and click OK. The Time Card Report Setup window is displayed.

3. Select the pay frequency and the start and stop dates.

4. Select the employee identification numbers to include in the report.

5. If you are exporting the report to Excel, the following options are selected in the Excel Options section:

6. Print Raw Data:Each piece of data in the report is placed in a separate column on the Raw tab.

7. Print Formatted Data:The report information is displayed in the same manner as if it were sent to the printer on the Formatted tab.  

Deselect an option if you do not want that type of data to display. If you leave both options selected, the report information is displayed on two tabs in the Excel spreadsheet.

6. To print an employee’s entries on a page, select Print each employee on single page.

7. To include only the employee header information and the totals for each time type, select Print Totals Only.

8. To include inactive employee information in the report, select Include Inactive Employees.

9. Click OK.