Billing and Receivables > Using Billing and Receivables Reports > Running Receivables Reports
The Receivables Breakdown report generates a monthly or yearly breakdown of receivables for your practice.
To generate the Receivables Breakdown report:
Select Reports > Practice Management >Receivables Reports > Breakdown. The Output Options window is displayed.
Select the output option and click OK. The Receivables Breakdown Report Setup window is displayed.
To generate the report for a specific provider, select the provider’s identification number from the Providers field, or accept the default of 999 to include information for all providers.
To generate a yearly breakdown of receivables, select Yearly Breakdown (Blank implies Monthly Breakdown). If this checkbox is not selected, a monthly receivables breakdown is generated.
Click the drop-down arrow in the Through Date field to select a different date from a calendar.
Click OK.
Each month when you run this report, you should run both the monthly and yearly breakdowns. The monthly breakdown shows your beginning and ending accounts receivables numbers, productions, charges, adjustments, and payments for each day of the month.
The yearly breakdown shows the same information for each month of the current year.
Figures on this report are accurate only if a final daysheet has been run for every date included in the report.
If your receivables totals are not current, the report information will be inaccurate.
The Receivables Breakdown report contains the following sections:
Day or Month—The setup screen for the Receivables Breakdown Report has an option for Yearly Breakdown. If you mark this option, the report prints every month of the year within the specified date range. If you do not mark this option, the report prints every day of the month. The rest of the report remains the same.
Beginning A/R—Receivables totals for the previous day or month (depending on the breakdown selected).
Production$—Production dollar amounts (codes 100.00+) for the collecting doctor (Dr$).
Charges—Total dollar amount for charges posted (codes 61.00- 95.99, 97.00-97.99, 99.00-99.99).
Charge Adjustments—Total dollar amount for charge adjustments posted (codes 40.00-60.99)
Net Charges—Net Charges = Production$ + Charges +/- Charge Adjustments.
Payments—Dollar amount of cash, check, and credit card payments posted (codes 1.00-20.99).
Payment Adjustments—Dollar amount of adjustments to payments posted (codes 40.00-60.99).
Net Payments—Net Payments = Payments +/- Payment Adjustments.
Ending A/R—Ending AR = Beginning A/R +/- Net Charges +/- Net Payments.
Part of A/R on Bgt Plans—Total outstanding amount for account budget plans.
Percent Collect—Percent Collected = Net Payments divided by Net Charges.