Utilities > Using Maintenance Menu Utilities > Running Receivables Totals Utilities

Running the Compress RCVTOT Records Utility

Run this utility to compress your receivables totals. You can compress all receivables entries and set totals to a starting balance by provider. Compressed receivables information is stored in the RCVTOT file. The date range and totals for each entry is a single line entry by doctor.

You should compress receivables totals every few years, depending how much information you want to keep available.

• Do not run this utility unless you are instructed to by a technical support representative.

To compress your receivables totals:

1. Instruct all users to exit the software.

2. Select Start > All Programs > SoftDent Software > SoftDent Utilities. The SoftDent Login window is displayed.

3. Type your user name and password and click OK. The SoftDent Utilities window is displayed.

4. Select Maintenance > RCVTOT > Compress. The RCVTOT Date Range window is displayed.

5. Select the appropriate dates from the drop-down lists, and click OK. The default values for the date fields are the oldest transaction date and three years prior to the most recent transaction date.

6. Click Yes. After the compression is complete, a message is displayed.

7. Click OK.

8. When the technical support representative tells you to, restart the software.